Uploading, Reviewing and Revising Tariff Sheets
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1.
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The Regional Administrative Committee Chair, publishes the meet timeline to OTSM (Online Tariff Sheet Manager) This will includes the meet ref and judges list information from the Regional Judging Coordinator. Meet director publishes due dates in registration packet. The Meet Requirement Timeline is a spreadsheet located in each regions main folder.
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2.
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Coach reviews meet requirement timeline for due dates and uploads tariff sheets to Online Tariff Sheet Manager(OTSM) prior to 10 day deadline.
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3.
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When a Coach or Official logs in, their Applicable Region shows. Double Click on Region. The example shows region 4.
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4.
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Official (judge, Meet director, Regional committee) log in credential allows them to see all clubs in their region.
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5.
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Coach log in rights, restricts them to seeing their club information only.
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6.
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Coaches and Judges use the meet requirements timeline document for meet deadlines, and judge assignments.
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7.
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Coach then double clicks on Club folder
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8.
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This folder contains tariff sheets and the review form.
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9.
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To add a tariff sheet, coach clicks on the add document link
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10.
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Click on the Upload with Browse button
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11.
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Click the browse button and navigate to the tariff sheet file on your local pc.
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12.
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Use the file name for the title.
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13.
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Assign an expiration date for file. Day after meet would be recommended. Uncheck the “never expire box” and the “If expire set” box. Click on Save.
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14.
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Tariff sheet is now uploaded.
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15.
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To upload a modified tariff sheet, go through the same process, roll the revision to the next letter and then delete the old version.
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16.
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For judges or coaches to modify the club tariff sheet review form, the document must be checked out. This prevents another person from editing the document at the same time.
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17.
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Click on the view file icon.
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18.
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Click on Check Out
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19.
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Click on Process
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20.
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Double click on the Tariff Sheet Review Form document
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21.
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Click on Open file
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22.
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First tab on bottom of spreadsheet is to provide Club contact information
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23.
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The remaining tabs are for each competition through the season.
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24.
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The Coach fills out the meet name and date, Pair/Group file name and the Initial revision of the tariff sheet of all the pair/group registered for the meet.
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25.
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The Meet Ref fills in the Revision reviewed and Date reviewed. Meet ref emails coach with comments. The Meet Ref Comments column is for Meet Ref notes. Comments on tariff sheets will be emailed to coach.
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26.
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Coach makes changes to tariff sheet. Uploads to site and lists new revision.
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27.
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Once changes have been made to tariff sheet review form, the document is saved to the hard drive as a 97-2003 compatible excel spreadsheet. The Name of the file must be the same as what was loaded. Click on Save.
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28.
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To check the revised document back in click on “Check In”
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29.
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Use the “Upload with Browse button” and click on browse. Go to the directory on your hard drive where the document was saved. Click on the file name, then click on Save.
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30.
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Revised document is now uploaded
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Meet Name: |
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Meet Date: |
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Pair/Group File Name |
Initial Revision |
Final Revision |
Meet Ref Reviewed Revision |
Date Reviewed |
Meet Ref Name |
Meet Ref Comments. See emails for details |
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